Administrative Assistant
Position Description
The Administrative Assistant provides essential administrative and clerical support to ensure efficient day-to-day office operations. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while supporting staff, management, and visitors in a professional manner.
Essential job responsibilities include:
Administrative Assistant Support:
Office Operations
Communication
All other duties as assigned; the above list is not all inclusive.
Position Qualifications
Minimum Qualifications:
Preferred Qualifications:
Qualified candidates must be willing to:
Environment: The Montessori School campus, including outdoor environments, are designated non-smoking/non-vaping zones. The school property may include animals (such as chickens, turtles, etc) and includes a pond property, hill, outdoor classrooms, and other areas that have dust, dirt, water, and possible allergens. Being able to work in these areas is required for this role to ensure the success of our school. Reasonable accommodations would be made for those who need them.
Physical: Standing, walking, sitting, bending, lifting up to 25 pounds, working outside in various weather conditions, carrying supplies, assisting students, caregivers, and employees, and desk/computer work are all essential job functions for this position.
Schedule: This position is part time, 20 hours per week, Mondays-Fridays 9 am - 1 pm with occasional paid meetings/trainings from 6pm-8pm. This is a year round position reporting throughout the 12 months of the year.
Compensation: The range for this position is $17 - $20 per hour and is commensurate with education and experience. This position is an hourly/non-exempt position.
Benefits: Full-time positions include: Generous Vacation time, Sick time, Paid Time Off during school holidays, health insurance, vision insurance, dental insurance, life insurance, short term/long term disability insurance, 403B plan with match, tuition discount for qualifying dependents, paid professional development and trainings, and other benefits.
DEI statement: Anti-Bias and Anti-racism (ABAR) is an active and ongoing process for The Montessori School community in which we promote a community where all human differences are supported, including race, ethnicity, culture, religion, sexual orientation, gender, language, ability, socioeconomic status, and many other areas of social difference. It requires us to challenge our learned biases and choose a lens through which we believe all people are equal, seek to understand differences, and value and respect all people regardless of their backgrounds.
Accommodations: Reasonable accommodation requests should be sent to [email protected]. We encourage applicants from a wide range of backgrounds and walks of life. We are a diverse, progressive school community who value each person’s individual contributions and perspectives.
Application: Professional resume, application, and 3 professional references will be requested of all applicants. All interviewed candidates must also agree to submit to thorough background checks, including fingerprint background checks to be considered for the next steps of the hiring process. Applicants who are offered employment must complete pre-employment screenings including background checks, TB testing, CPR training, and other requirements. Employment at The Montessori School is at-will employment. The Montessori School upholds all applicable local, state, and federal employment laws.
The Administrative Assistant provides essential administrative and clerical support to ensure efficient day-to-day office operations. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while supporting staff, management, and visitors in a professional manner.
Essential job responsibilities include:
Administrative Assistant Support:
- Answer admission inquiries
- Review and update marketing and website as needed
- Support the Admin team with tours and open houses
- Work with the administration team to ensure student and LARA professional development files are up to date
Office Operations
- Order and manage office supplies and equipment
- Maintain office organization and common areas
- Assist with onboarding paperwork for new employees
Communication
- Greet visitors and handle front-desk responsibilities
- Check and reply to emails in a timely fashion during scheduled work time
- Maintain open communication and establish a partnership with staff and caregivers
- Protect student privacy in accordance with FERPA and school policies.
- Serve as a point of contact between departments, clients, and vendors
- Greet visitors and handle front-desk responsibilities
- Track action items and follow up on deadlines
- Report all safety concerns, suspected abuse or neglect, or failure to uphold school policies/procedures to the Head of School or the Board of Directors of TMS.
- As a Mandated Report, report suspected child abuse or neglect to the appropriate Michigan agency in accordance with Mandated Report training.
All other duties as assigned; the above list is not all inclusive.
Position Qualifications
Minimum Qualifications:
- High school diploma or equivalent
- Proven experience as an administrative assistant or in a related role
- Proficiency in Google Workspace
- Strong written and verbal communication skills
- Meet the physical requirements of this position detailed below
Preferred Qualifications:
- Associate’s degree or higher
- Experience with office management software or databases
- Diversity, equity, and inclusion trainings
- Body Safety training, Mandated Reporter training, CPR certification
Qualified candidates must be willing to:
- Demonstrate dedication to the practice of the Montessori educational philosophy
- Demonstrate a collaborative style of teamwork
- Commitment to ABAR (anti-bias, anti-racist), Body Safety, Mandated Reporting, and similar trainings and curriculum
- Commitment to ongoing trainings and professional development
- Complete all pre-employment screenings including background checks, TB testing, CPR training, and other requirements
Environment: The Montessori School campus, including outdoor environments, are designated non-smoking/non-vaping zones. The school property may include animals (such as chickens, turtles, etc) and includes a pond property, hill, outdoor classrooms, and other areas that have dust, dirt, water, and possible allergens. Being able to work in these areas is required for this role to ensure the success of our school. Reasonable accommodations would be made for those who need them.
Physical: Standing, walking, sitting, bending, lifting up to 25 pounds, working outside in various weather conditions, carrying supplies, assisting students, caregivers, and employees, and desk/computer work are all essential job functions for this position.
Schedule: This position is part time, 20 hours per week, Mondays-Fridays 9 am - 1 pm with occasional paid meetings/trainings from 6pm-8pm. This is a year round position reporting throughout the 12 months of the year.
Compensation: The range for this position is $17 - $20 per hour and is commensurate with education and experience. This position is an hourly/non-exempt position.
Benefits: Full-time positions include: Generous Vacation time, Sick time, Paid Time Off during school holidays, health insurance, vision insurance, dental insurance, life insurance, short term/long term disability insurance, 403B plan with match, tuition discount for qualifying dependents, paid professional development and trainings, and other benefits.
DEI statement: Anti-Bias and Anti-racism (ABAR) is an active and ongoing process for The Montessori School community in which we promote a community where all human differences are supported, including race, ethnicity, culture, religion, sexual orientation, gender, language, ability, socioeconomic status, and many other areas of social difference. It requires us to challenge our learned biases and choose a lens through which we believe all people are equal, seek to understand differences, and value and respect all people regardless of their backgrounds.
Accommodations: Reasonable accommodation requests should be sent to [email protected]. We encourage applicants from a wide range of backgrounds and walks of life. We are a diverse, progressive school community who value each person’s individual contributions and perspectives.
Application: Professional resume, application, and 3 professional references will be requested of all applicants. All interviewed candidates must also agree to submit to thorough background checks, including fingerprint background checks to be considered for the next steps of the hiring process. Applicants who are offered employment must complete pre-employment screenings including background checks, TB testing, CPR training, and other requirements. Employment at The Montessori School is at-will employment. The Montessori School upholds all applicable local, state, and federal employment laws.